WE ARE RECRUITING – PA & OPERATIONS ASSISTANT
Job Title: PA & Operations Assistant
Full-time – based in our Edinburgh Studio
About Us: We are multi-sector Architects, operating across the UK from Studios in Edinburgh, Southern Scotland and Manchester. Our key areas of expertise are Health, Living, Workspace, Community, Leisure & Commercial. Our focus is on creating buildings and environments which enhance lives and communities, and our success comes from truly understanding our clients, their projects and sharing their priorities.
Job Description: We’re searching for a dedicated and resourceful individual to join our dynamic team as a PA & Operations Assistant. If you thrive in a fast-paced environment and excel at organisation and communication, we want to hear from you!
You will have daily interaction with internal and external clients and as such will need to have excellent communication skills. Good organisational skills, highly efficient and confident communicator with the ability to prioritise.
A flexible and dynamic approach to an ever-evolving environment is required, along with the ability to work under pressure to meet tight deadlines and take pride in the care that you give to your workload.
It is envisaged the role will be split into the following; 50% PA role, 30% Assistance to the Operations Lead and 20% admin duties.
Responsibilities:
- You will assist the MD in managing their electronic diary, assessing priority of appointments and reallocation as necessary.
- Assist with events planning and management.
- To support with general office duties e.g. managing the office reception – answering the phone switchboard, managing incoming and outgoing mail, photocopying and scanning of documents
- Organisation of travel and hotel accommodation, attention to every detail will be a priority.
- Maintaining the database system of the Practice, such as Client information, resource and timesheets.
- Management of business accreditation ISO, Constructionline etc.
- You provide support for an extensive range of meetings. This will include preparing agendas, pre-meeting briefings and meeting papers, noting action points and following them up.
- Support in preparing information e.g. presentations, reports
Requirements:
- Highly organised Administrator/PA with a can do attitude who has experience supporting at a senior level.
- Strong secretarial skills (i.e. good spelling/ grammar, etc.)
- Educated to Higher standard or equivalent is desirable and the able to demonstrate a high degree of personal organisation and self-management.
- You’re most comfortable when working to tight deadlines, turning work around within a short time span and able to react to change at short notice.
- Excellent interpersonal skills, able to embrace diplomacy, tact and empathy at all times. You can manage complex and highly confidential information, a real problem-solver with excellent MS office proficiency.
- Eligibility to work in the UK
Benefits:
- Competitive salary based on experience.
- Flexible 34 hour working week
- Hybrid Working
- Opportunities for professional development and advancement.
- 33 Days holiday including public
- Unum Health & Wellbeing Support
- Annual paid Volunteering Day
- Birthday Holiday
- Auto-enrolment Pension
- Collaborative work environment with a talented and supportive team.
- Cycle to Work scheme
Salary: Based on experience
How to Apply: If you are interested in joining our team please send a cover letter, and portfolio showcasing relevant work samples to admin@aitken-turnbull.co.uk Please include “PA & Operations Assistant” in the subject line.
Application Deadline: Friday 31st May 2024
